Project Overview:
Prepare a proposal for a half-day event under pre-covid circumstances (ie under normal circumstances)
Project Category:
Event Organizing / Management
Software Used:
Microsoft Words, Microsoft Excel, Canva
Event Overview:
Event Title: “Match Made in Heaven: Our Perfect Love Story”
Date: 5th of May 2030
Time: 5:45PM – 11:00PM
Venue: Grand Ballroom, JW Marriot South Beach, 20 Beach Road, Singapore
JW Marriot South Beach’s Grand Ballroom was selected as it’s modernized 10 meters high arched ceiling with 11,520 crystal lights gives off the magical modern atmosphere that matches the event theme. As well as the mega floorplan that could accommodate up to 280 attendees.
Introduction:
The Match Made in Heaven: Our Perfect Love Story is a joyful and magical wedding celebration planned by the loving couple Chen YouM*** and Soh EnX*** to remember this special occasion together with the others.
It is a heart-warming event designed to bring beloved family members, friends and well-wished together to celebrate and witness the start of a lifelong milestone in the couple’s life.
Key Objectives:
The main objective of Match Made in Heaven: Our Perfect Love Story is to create a memorable and unforgettable event night that celebrates the journey, love and commitment of Chen YouM*** and Soh EnX***
Programme Lineup:
Marketing:
The wedding invite will be sent out digitally to save paper. As the couple are Gen Z, together with friends, Digital invite will be the intended way to reach the audience. A response text with name, number of attendees, dietary requirements will just be needed to confirm attendance.
However, for family and older guest (Parent / Parents friends), as they are not tech savvy, their invite will be sent out by post together with the RSVP to indicate attendance.
Budgeting:
Risk and Management:
Event Closure:
Event Evaluations: Feedback forms will be given out to the guest after the end of the event to see what has been done well and what isn’t from the attendees. This is done so that any similar event in the future can be better plan and improve.
Payments: Payments to different stakeholders such as hotel, photography, videography, vendor on time in order to avoid the breach of contract and pay the fine.
Post-event meeting: A meeting with various stakeholder to discuss what went well at the wedding and what went wrong as well as different feedbacks that the stakeholders might have about the event. In order to ensure better future events
Appreciation for attendees: Thank the attendees for coming with custom door gift for them or just as simple as a thank you note or something that can remind them of the event in order to make it memorable.
Appreciation for the stakeholders: Thank the stakeholders for their help to smoothly run the event and give them a note to show your appreciation.
Final Report: A detailed document documenting the whole event from the beginning to the ending of the event. Can be kept as a reference for future events planning.
